Access Options

Frequently Asked Questions

Online Applications Questions (currently only for the Foyle School Library Scheme)

Does The Foyle Foundation accept applications electronically?

At present, the Foundation only accepts online applications for the Foyle School Library Scheme.  Currently the Foundation does not accept applications electronically for the Main Grants Scheme and the Small Grants Scheme. 

How can a school apply online to the Foyle School Library Scheme?

You will need to create an account before making an application.  There is a septate link to start a new application form: 

  1. Link to create or access your account.  From here you can access in progress applications and view previously submitted applications.
  2. Link to create a new Foyle School Library Scheme application form.

Why did an error message appear when trying to create account? 

Common reasons:

  • Password needs to be at least 5 characters with letters/numbers
  • Account already exists with that email address
  • Email incorrect

Can I save a copy of my application to share with others or complete it offline?

You can select ‘save and finish later’ at the bottom of each page.  This will email a copy of the application to you, which can then be shared or copied into a word document to complete.  Please note that you will then need to cut and paste the individual answers back on to the online application when you next log on to your account.

You can also email a copy of an existing ‘in progress application’ or ‘submitted application’ from your account page when you first log in. 

How do I re-enter a part completed application?

Please use the account link on the confirmation email sent to you when you created the account.  This link is also available on the School Library Scheme page on the website and the guidelines.

What happens if we do not pass the pre-application question?

You will receive a message advising you to read the guidelines before starting application.  To start an application, you will need to use the new application link from the guidelines rather than the account link which was on the account confirmation email.  You will still be able to use your existing account email address and password. 

How can the school upload documents?

There are a number of documents which you will need to upload (listed on guidelines).  At the relevant sections/questions on the application form you will be able to click browse to select the correct document from your computer/server folder.  Once you have selected the document and it is listed on the screen, you will then need to click Upload.

How does the school submit the form?

Once you have completed all the tabs/sections of the application form, you will be asked to confirm that you have permission to submit the form.   You can then click ‘Submit’ at the bottom of the page.  You will receive an email confirming that the application has been submitted.

What happens after the school submits an application?

You will receive an email confirmation that the application has been submitted.  The application will then be retrieved by the Foyle Foundation Grants Team within a week to bring it onto our internal database for review.  You will receive an email to confirm when the application has been retrieved by Foyle Foundation staff. 

The main contact is leaving/has left the school and the school needs to transfer ownership of the account and any application(s).

Two options:

  1. The new school staff member can create a Foyle Foundation online account with their email address.  The existing staff member can then log on to their existing account and transfer ownership of a specific application form to the new user (option under actions on list of applications on account screen).  From the pop-up email, please add your name and the email address of the new contact.  When they receive the email, they will be able to log on to their account and accept the pending transfer.  You will also need to inform the Foyle Foundation (admin@foylefoundation.org.uk) to update the primary contact.
  2. Contact the Foyle Foundation by email at admin@foylefoundation.org.uk.  This email needs to come from the Deputy or Headteacher providing authorisation to transfer ownership of the account.

Is the data secure on the online application?

IGAM (online application system) is operated by MicroEdge which conforms to strong industry compliance and security standards. 


General Application Questions

Does The Foyle Foundation consider applications from Community Interest Companies (CICs) or Social Enterprises?

We cannot accept applications from Community Interest Companies or Social Enterprises.

Apart from schools, the Foundation can only accept applications from organisations with charitable status.  This includes registered charities, charitable incorporated organisations (CIOs), excepted charities and exempt charities.  We will also consider applications from small charities with a turnover of less than £5,000 that have a HMRC charity number.

Does the Foyle Foundation consider supporting salaries?

The Foundation can consider requests for core funding via both the Small Grants Scheme and Main Grants Scheme.  If applying for a salary, please explain how the position will be sustainable at the end of the funding period.

Under the Main Grants Scheme, we discourage organisations in receipt of regular public funding from applying for core funding. 

What is the deadline to receive applications?

The Foyle Foundation operates a rolling programme, therefore we do not have application deadlines.  Organisations can apply at any time and the request will be taken to the next available meeting.  Applicants are advised to apply well in advance of the start date of their project.

For capital requests over £75,000, the Trustees will only consider applications twice a year in spring and autumn.   We suggest that organisations applying for capital funds speak to the Chief Executive or Grants Manager prior to submission.

How long does it take to receive a decision?

Generally, applicants should receive a decision within four months.   It is therefore important to apply at least six months before the start date of activities.

For capital requests over £75,000, the Trustees will only consider applications twice a year in spring and autumn.  We suggest that organisations applying for capital funds speak to the Chief Executive or Grants Manager prior to submission.

Who do I send the application to?

The Foyle School Library Scheme application is submitted online.  For the Main Grants Scheme and Small Grants Scheme applications where we still require posted applications, please post the application to David Hall, Chief Executive, The Foyle Foundation, 2 Rugby Street, London, WC1N 3QU.

How long should my application be?

We purposely do not have a word limit to allow applicants to give us the information necessary to explain the project and the need for funding.  We receive applications from many different types of organisations applying for projects that vary widely in size and scale; therefore, we have an open limit so write what you feel will us to help us to understand your organisation and project and your case for support, but please keep answers relevant, clear and somewhat succinct.

 

Main Grants Scheme Questions

Who can apply?

Under our Main Grants Scheme, we can accept applications from UK registered charities who have a core remit of the Art or Learning.  If your core remit is not the Arts or Learning, but you would like to apply for an Arts or Learning project, please contact the Grants Team to discuss if we would be able to consider an application.

Can the supplementary information be written on a separate document?

Yes, the supplementary information can be submitted on a separate document, although we prefer the answers to be in the same format as the list of questions.

When can I reapply?

If your previous application was unsuccessful, you can reapply 12 months after your previous request date.

If your previous application was successful you can reapply 12 months after the approval date, unless:

  • The previous grant was over £50K, in which case you will need to wait three years after the last payment
  • You were awarded a multi-year grant, in which case, you will need to wait 12 months after the last payment date 

If re-applying for the same or similar project, please speak to a member of the Grants Team first for feedback on the last request and to discuss any future submission.  The Trustees discourage re-applications for large capital requests over £75,000 for the same project.

 

Foyle School Library Scheme Questions

Who can apply?

Under the Foyle School Library Scheme, we can accept applications from UK state schools.  This includes maintained schools, academies, free schools, grammar schools, special schools and pupil referral units.  Standalone maintained preschools/nurseries are not eligible to apply.

Can secondary schools apply?

Secondary schools are eligible to apply, but primary schools are a higher priority.  Given that secondary schools are usually larger than primary schools, we would recommend submitting a more targeted application for a specific group of pupils or in relation to a specific reading initiative.  Please contact a member of the Grants Team if you would like further advice on secondary school applications.

Can academy schools apply?

Yes, academies are welcome to apply to the School Library Programme.  Although new schools that are not Academy convertors should wait at least 2 years before applying to the Foundation, at which point they will have a greater understanding of the literacy needs of pupils and a track record. 

Can special schools apply?

State special schools are eligible to apply to the Main Grants Scheme and the Foyle School Library Programme. 

Can pupil referral units apply?

Yes, pupil referral units are eligible.  

Can independent schools apply?

No, the Foundation does not accept applications from independent schools.  Special schools where the majority of fees are paid by the Local Authority are eligible to apply.

When can I reapply?

If the previous application unsuccessful, you can reapply 12 months after the request date.

If the previous application successful, you need to wait three years from the approval date before reapplying.  If the school has experienced significant change, on occasion we may consider a reapplication before three years, but this would need to be discussed and agreed with the Foundation Grants Team prior to submission.

 

Small Grants Scheme Questions

Who can apply?

Under the Small Grants Scheme, we can accept applications from UK registered charities with an annual turnover of less than £150,000.

Can new charities apply if they don’t have audited accounts?

Yes, although you will need to provide a copy of your income and expenditure projections for the current financial year plus an explanation of how you will meet these.  In addition, please supply a copy of a bank statement in the name of the charity.

If an organisation wishes to apply to the Small Grants Scheme but they have recorded a turnover of more than £150K in previous years is the charity still eligible to apply?

We look at the total expenditure in the last completed financial year, which needs to be under £150,000.  If there are any unusual reasons for a high turnover, such as fundraising for a one-off capital project, please contact the grants team to discuss further. 

When can I reapply?

If the previous application unsuccessful, you can reapply 12 months after the request date.

If the previous application successful, you can reapply 12 months after the approval date.

 

Payment Questions

How will I receive my payment?

We currently make payments by cheque.

How do I know when I will receive my payment?

There is a provisionally scheduled payment date on your terms and conditions, although this is subject to change especially for pledged grant offers.